excel - VBA - Loop Each Item in Pivot Filter and Paste into new sheet

Question

I have a challenge... I have a range in Sheet Lookup with each possible value in Pivot table filter "Owner: Full Name".

The range with the names are Sheets "Lookup" Range B2:B98. (Problem 1: This range can change as it creates this list in a different code, how to set this to a dynamic range?)

Once it filters on that i.e. value in B2 it should copy this filtered pivot into a new sheet and name the sheet after the value in b2.

Then it should "deselect" the b2 item and go to filter on value in b3 and continue.

Problem 2: Setting the filter correctly to loop and filter on each single value in the new dynamic lookup range.

Here is what I have at the moment...

Option Explicit

    Dim wb As Workbook, ws, ws1, ws2 As Worksheet, PT As PivotTable, PTI As 
    PivotItem, PTF As PivotField, rng As Range

    Sub Filter_Pivot()

    Set wb = ThisWorkbook
    Set ws = wb.Sheets("Copy")
    Set ws1 = wb.Sheets("Lookup")
    Set PT = ws.PivotTables("PivotCopy")
    Set PTF = PT.PivotFields("Owner: Full Name")


        For Each rng In ws1.Range("B2:B98")
            With PTF
                .ClearAllFilters
                For Each PTI In PTF.PivotItems
                    PTI.Visible = (PTI.Name = rng)
                Next PTI
            Set ws2 = Sheets.Add
                ws1.Name = PTI
                .TableRange2.Copy
                ws2.Range("A1").PasteSpecial
            End With
        Next rng


    End Sub

Answer 1

You might be able to avoid all this and use the PivotTable.ShowPages Method. It is optimized for this sort of operation.

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Note:

1. "Owner: Full Name" must be in the page field area at the top.
2. You probably want to check the sheet names don't already exist. You could do an initial loop of sheet names that will be generated from pivot and try deleting them (wrapping inside an On Error Resume Next, attempt delete, On Error GoTo 0) to ensure they don't exist first. I have shown how to do this in the second example.

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Info: PivotTable.ShowPages Method

Creates a new PivotTable report for each item in the page field. Each new report is created on a new worksheet.

Syntax expression . ShowPages( PageField )

expression A variable that represents a PivotTable object.

[Optional parameter of pageField.]

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Code:

ThisWorkbook.Worksheets("Copy").PivotTables("PivotCopy").ShowPages "Owner: Full Name"

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This will produce a sheet for each possible value in the page field "Owner: Full Name". If you don't want all of them, simply hold a list of sheet names for sheets to keep, in an array, and loop over all sheets in workbook and if not in array then delete as shown below:

① Example of looping sheets and deleting if not in array:

Option Explicit

Public Sub GeneratePivots()
    Dim keepSheets(), ws As Worksheet
    keepSheets = Array("FilterValue1", "FilterValue2","Lookup","Copy") '<== List of sheet names to keep

    Application.ScreenUpdating = False
    Application.DisplayAlerts = False

    On Error GoTo errHand

    ThisWorkbook.Worksheets("Copy").PivotTables("PivotCopy").ShowPages "Owner: Full Name"

    For Each ws In ThisWorkbook.Worksheets
        If IsError(Application.Match(ws.Name, keepSheets, 0)) And ThisWorkbook.Worksheets.Count > 1 Then
            ws.Delete
        End If
    Next ws

errHand:
    Application.DisplayAlerts = True
    Application.ScreenUpdating = True
End Sub

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② Using a lookup sheet:

If you do want to still read in the sheets to keep from the Copy sheet then you can use the following (but be sure to include in the list in column B the sheet names Copy,Lookup, the filter values of interest, and any other sheet names you don't want deleted):

Code:

Option Explicit

Public Sub GeneratePivots()
    Dim ws As Worksheet, lookups As Range

    Application.ScreenUpdating = False
    Application.DisplayAlerts = False

    With ThisWorkbook.Worksheets("Lookup")
        Set lookups = .Range(.Range("B2"), .Range("B2").End(xlDown))
        If Application.WorksheetFunction.CountA(lookups) = 0 Then Exit Sub
        keepSheets = lookups.Value
    End With

    Dim rng As Range
    For Each rng In lookups
        On Error Resume Next
         Select Case rng.Value
         Case "Lookup", "Copy" '<=Extend for sheets to keep listed in lookups that aren't generated by the pivot filtering
         Case Else
             ThisWorkbook.Worksheets(rng.Value).Delete
         End Select
        On Error GoTo 0
    Next rng

   On Error GoTo errHand

    ThisWorkbook.Worksheets("Copy").PivotTables("PivotCopy").ShowPages "Owner: Full Name"

    For Each ws In ThisWorkbook.Worksheets
        If IsError(Application.Match(ws.Name, Application.WorksheetFunction.Index(keepSheets, 0, 1), 0)) And ThisWorkbook.Worksheets.Count > 1 Then
            ws.Delete
        End If
    Next ws

errHand:
    Application.DisplayAlerts = True
    Application.ScreenUpdating = True
End Sub

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Example run: